Administrative Assistant

What You Will Deliver

• Manage the reception area at HQ, acting as the primary point of contact for visitors and handling all incoming inquiries with professionalism and poise.
• Handle courier/shipping logistics for all departments.
• Liaising with site managers to oversee procurement, facility maintenance, and cleaning arrangements.
• Handle procurement processes and reimbursements for office expenses.
• Support company events by managing guest logistics (travel, reception, tech setup) and coordinating the physical requirements for activities.
• Assist with ad-hoc tasks assigned by management and direct supervisor, including material pickups, and document submissions.

Who You Are

• Minimum 1 year of experience in office administration or front-desk operations.
• Excellent command of written and spoken English and Cantonese; proficiency in Mandarin is a strong advantage.
• A "can-do" attitude with a willingness to learn and adapt to changing operational needs.
• A self-driven individual with a strong sense of ownership and a strict commitment to maintaining confidentiality regarding management affairs.
• Highly detail-oriented with the ability to prioritize tasks in a fast-paced environment without losing focus on the small things.
• Proficient in Google Workspace, Zoom, and Chinese word processing; familiarity with AI productivity tools to automate routine tasks is highly regarded.

 What We Offer

• Public Holidays, Birthday Leave, Work Anniversary Leave, Medical Insurance & Dental Insurance
• A multi-cultural team
• A company provides a casual and flexible working environment
• A company promotes learning, continuous improvement, and personal growth